Governance is the means by which the Department is formally organized and managed. Below you will find the structure for both administrative and academic procedures, and by whom decisions are made within the Department of Educational and Counselling Psychology and the Faculty of Education.
On this page: Policies
Department of Educational and Counselling Psychology: Administrative Office
The Chair is the head of the Department and is appointed by the Dean of the Faculty of Education, following a formal search process. The initial appointment term is for 3 years. The appointment may be renewed.
The current Chair of the Department is Dr. Steven Shaw.
Graduate, undergraduate and professional development programs of the Department are led by Graduate and Undergraduate Program Directors. The Chair appoints the Program Directors.
ECP Administrative Staff:
- The Administrative Officer (AO), reports directly to the Chair and manages the administrative office. All ECP support staff report to the AO.
- The Graduate Program Administrator, oversees the administration of both graduate and undergraduate student affairs and works closely with Graduate and Undergraduate Program Directors.
- The Student Affairs Coordinators, provides administrative support for academic student affairs.
- The Administrative & Student Affairs Coordinator, assists both the Administrative Officer and the Graduate Program Administrator.
- The Administrative & Student Affairs Coordinator, serves a dual role as Clinic and Assessment Materials Resource Centre Coordinator, amongst other administrative duties.
- The Frontline Administrative Coordinator, is the first point of contact for the public, faculty members and staff.
- The Frontline Student Affairs Coordinator, is the first point of contact for the public, faculty members and staff.
Departmental Standing Committees
Please find below the following committees: Executive Committee, Departmental Meetings, Program Committees, Departmental Tenure Committee (DTC), Graduate Awards Committee, Clinic Advisory Committee, and Assessment Materials Resource Centre (AMRC) Committee.
| The Executive Committee | |
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| Composition: | Mandate: |
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The Department Chair, Graduate Program Directors of the five major program areas (Counselling Psychology, Human Development, Learning Sciences, Master of Education in Educational Psychology, and School/Applied Child Psychology), and two elected graduate students (representing the professional and the non-professional programs). Chaired by a member of the committee other than the Department Chair. |
To render decisions about programs, courses, search committee representation, ad hoc committee formation, graduate funding allocation, and general policies and procedures to be adopted by the department. This committee meets once a month during the fall and winter terms, preceding the monthly department meetings. |
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Committee Members: |
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2023-2024 Executive Committee Meeting Dates (Thursdays from 1:00PM-2:30PM, EDUC 519) September 7, 2023 |
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| Department Meetings | |
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| Composition: | Description: |
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Departmental meetings are open to all members of the department (Faculty members, other academic staff, and students).
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To discuss policy, procedures and business arising within the Department. All Department members are eligible to add agenda items to be discussed at the meetings. Department meetings are held monthly during the Fall and Winter semesters, following the Executive Committee meetings. |
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2023-2024 Departmental Meeting Dates (Thursdays from 1:00PM-2:30PM, EDUC 233) September 21, 2023 |
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| Program Committees | ||||||
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| Composition: | Mandate: | |||||
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Faculty members associated with program areas, Program Coordinator, two student representatives (one Ph.D. and one M.A.), one student representative for M.Ed. concentrations in Educational Psychology (one M.Ed.). |
The mandate of program committees is to monitor program offerings, make recommendations for student admissions, monitor student progress, make recommendations to the Executive Committee for program revision/changes, forward names of students and faculty for various awards, prepare for accreditation (in the case of the professional programs). Programs determine the frequency of meetings. |
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| Program Committees are as follows: | ||||||
| Program | Committee Members | Meeting Dates 2023-2024 | ||||
| Counselling Psychology and School/Applied Child Psychology |
Counselling Psychology Program Faculty - for a complete list of Faculty members please click the link above. |
Thursdays from 11:30AM-1:00PM, Room TBD: September 7, 2023 |
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| Human Development | Human Development Program Faculty - for a complete list of Faculty members please click the link above. emilie.belanger2 [at] mail.mcgill.ca (Emilie Belanger), M.A. Student Representative sepideh.yasiniyan [at] mail.mcgill.ca (Sepideh Yasiniyan), Ph.D. Student Representative |
Wednesdays from 1:00PM-2:30PM, Room: EDUC 519 September 13, 2023 |
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| Master of Education in Educational Psychology |
M.Ed. Educational Psychology Program Faculty - for a complete list of Faculty members please click the link above. |
Wednesdays from 2:30PM-4:00PM, Room: EDUC 519 September 13, 2023 |
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| Learning Sciences / Health Professions Education |
Learning Sciences Program Faculty - for a complete list of Faculty members please click the link above. |
Thursdays from 11:30AM-1:00PM, Room: EDUC 519 September 21, 2023 October 26, 2023 November 23, 2023 - cancelled December 14, 2023 January 25, 2024 - Special Admissions Meeting (student reps do not attend) February 22, 2024 March 21, 2024 April 18, 2024 |
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| Departmental Reappointment, Tenure, and Promotion Committee (DTC) | |
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| Composition: | Mandate: |
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The Departmental Chair, at least one senior representative from following program areas (Counselling Psychology, Human Development, Learning Sciences, and School/Applied Child Psychology). Chaired by the Departmental Chair. |
To render decisions and provide recommendations for faculty reappointment, tenure, and promotion. The committee meets as needed. |
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2023-2024 Committee Members: |
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| ECP Fellowships and Graduate Student Awards Committee | |
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| Composition: | Mandate: |
| Faculty members from each of the following program areas; Counselling Psychology, Human Development, Learning Sciences, M.Ed. in Educational Psychology concentrations, and School/Applied Developmental Psychology. |
The mandate of this committee is to render decisions concerning the nomination of ECP students for external and internal awards, scholarships and fellowships. The committee typically meets 2-3 times a year and may add additional meeting sessions as needed. |
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2023-2024 Committee Members: |
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| The Clinic Advisory Committee | |
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| Composition: | Mandate: |
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Clinic Director, faculty representatives from both professional programs (Counselling Psychology and School/Applied Child Psychology), Administrative Officer, Clinic Coordinator, two representatives from the community and two student representatives from both professional programs. For more information, please visit the Psychoeducational and Counselling Clinic webpage. |
The role of the Clinic Advisory Committee (CAC) is to assist the clinic director in matters of policy, procedures and financial planning relative to the operations of the Psychoeducational and Counselling Clinic. The committee meets 2–4 times a year. |
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Committee Members:
Dr. Judith Norton, Chair Interim, Part-time Psychoeducational and Counselling Clinic Director
TBD, Clinic and Assessment Materials Resource Centre (AMRC) Coordinator
shanna.williams [at] mcgill.ca (Dr. Shanna Williams), Chair of Assessment Materials Resource Centre (AMRC)
TBD, Counselling Psychology Faculty Representative
TBD, School/Applied Child Psychology Faculty Representative
TBD, School/Applied Child Psychology MA Student Representative
TBD, School/Applied Child Psychology PhD Student Representative TBD, Counselling Psychology MA Student Representative (Project Stream) TBD, Counselling Psychology PhD Student Representative |
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| Assessment Materials and Resource Centre Committee | |
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| Composition: | Mandate: |
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AMRC Chair, Clinic Director, School/Applied Child Psychology Program Representative, Counselling Psychology Program Representative, Administrative Officer, one M.A. and one Ph.D. student representative from both School/Applied Child Psychology and Counselling Psychology programs. For more information, please visit Assessment Materials Resource Centre webpage. |
To ensure that the Resource Centre's administration, both in service to its users and availability of tests, is maintained at the highest standard possible. The Committee meets a minimum of twice a year where important issues relating to the Resource Centre are discussed. The committee meets a minimum of 2 times a year. |
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Committee Members: TBD, School/Applied Child Psychology Program Representative |
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Departmental Ad Hoc Committees
Please find below the Hiring Committee which is struck per academic hire.
| selection Committee (for Academic Positions) | |
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| Composition: | Mandate: |
| Department Chair (ex officio), Program Director in the area of hire, one department committee member from the area of hire, one department committee member representing a program with close ties to the area of hire, a graduate student representing the area of hire (preferably not a supervisee of a committee member), an external member representing a department with close ties to the area of hire, and a Dean's representative to ensure the search adheres to the University's employment equity policies and procedures. The Search Committee is chaired by the Program Director in the area of hire. |
Hiring Committees are advisory committees who make a recommendation to the Department Chair for academic hires. |
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Counselling Psychology Selection Committee Members (Two Tenure-Track positions at the Assistant Professor rank):
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Faculty Committees
Please find below Faculty of Education level committees on which ECP Faculty Members sit: FEEDIC, Faculty Council, CGS, UPC, APC.
| Committee FOR EQUITY DIVERSITY AND INCLUSION (FEEDIC) | |
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| ECP Representative: | Description: |
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Dr. Dennis Wendt, 2020-2021, 2021-2022, 2022-2023 and Dr. Chiaki Konishi, 2022-2023 |
An advisory committee to the Dean under the leadership of Dr. Claudia Mitchell, the Faculty of Education’s Equity, Diversity and Inclusion Committee (FEEDIC) is comprised of academics, staff, and students who identify with different social and cultural groups. More information here: https://www.mcgill.ca/education/about/committees |
| Faculty Council | |
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| Elected ECP Representatives: | Description: |
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Dr. Shanna Williams, 2023-2024, 2024-2025 Dr. Rachel Langevin, 2023-2024, 2024-2025, 2025-2026 |
To discuss policy, procedures and business arising within the Faculty of Education. |
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For Faculty Council Meeting Dates and Minutes, go here. |
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| Committee on Graduate Studies (CGS) | |
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| ECP Representative: | Description: |
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Dr. Kristy Robinson, 2023-2025 |
To foster and enhance an active and collegial Faculty-wide research culture for graduate students. The committee meets at least four times a year, and/or as needed. |
| Undergraduate Program Committee (UPC) | |
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| ECP Representative: | Description: |
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Dr. Jessica Ruglis, 2021-2022, 2022-2023 |
Monthly meetings to discuss matters pertaining to the undergraduate programs in the Department of Integrated Studies in Education (DISE) as well as the Masters of Teaching and Learning. |
| Faculty of education Academic Policy committee (aPC) | |
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| ECP Representative: | Description: |
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Dr. Ada Sinacore, 2023-2024 to 2025-2026 |
Monthly meetings to held by the Office of the Associate Dean, Academic Programs to review course and program proposals for first level endorsement at the Faculty of Education. |
Departmental Policies
Graduate Supervision Policy
ECP Graduate Supervision Policy
Mentoring Policy and Guidelines
ECP Mentoring Policy and Guidelines
Student Social Media Policy
Student Social Media Policy
Further resources:
Guidelines For Best Practices in the Use of Social Media
Best practices for an online world (page 56)